Why an Itinerary Matters
Out-of-town guests have traveled to celebrate with you. Many don't know the area, don't have transportation plans, and don't know what's expected of them beyond showing up to the ceremony. A clear, well-organized itinerary answers their questions before they have to ask.
What to Include
Friday (Arrival Day)
- Hotel check-in time and address
- Welcome dinner or drinks (if applicable): time, location, dress code
- Rehearsal dinner details (if they're invited)
- Casual meetup location for guests arriving late
Saturday (Wedding Day)
- Ceremony time and address
- Parking details and shuttle schedule
- Dress code
- Cocktail hour location (if different from ceremony)
- Reception details (dinner time, dance floor opens, end time)
- Transportation back to hotel
Sunday (Departure Day)
- Morning-after brunch (if applicable): time, location
- Hotel checkout time
- Suggested local breakfast spots if no brunch is planned
Local Activity Suggestions
For guests with free time (especially Friday afternoon and Sunday morning), suggest:
- Local restaurants for lunch and dinner
- Nearby attractions (parks, historic sites, shopping areas)
- Outdoor activities (hiking trails, bike paths, wineries)
- Coffee shops for morning meetups
Include addresses, hours, and approximate distance from the hotel.
How to Share
- Wedding website: The primary location. Create a dedicated "Weekend" or "Travel" page.
- Welcome bags: A printed card with the itinerary, placed in welcome bags at the hotel.
- Group text or email: Send a final reminder 2 to 3 days before the weekend with key details.
Welcome Bags
Welcome bags left at the hotel front desk for out-of-town guests are a warm touch:
- Practical items: Bottled water, snacks (granola bars, trail mix, local candy), pain reliever, mints
- Local flavor: A local treat (pretzels, chocolates from a local shop, local coffee)
- Information: Printed itinerary card, local restaurant guide, emergency contacts
- Personal touch: A handwritten note thanking them for traveling
Keeping It Simple
The itinerary should inform, not overwhelm. One page, front and back, is plenty. Include:
- Event times and locations
- Shuttle schedule
- Dress code reminders
- 2 to 3 local suggestions
- A contact person for questions (not the couple)
Don't schedule every hour. Guests need downtime, especially between arrival and the wedding.
The Museum at Hoppenville Weekend
Couples hosting their wedding at The Museum at Hoppenville in Pennsburg, PA can take advantage of the Upper Perkiomen Valley's local offerings for their wedding weekend. The Perkiomen Trail, Green Lane Park, local restaurants, and nearby wineries give guests options for every interest. We provide area guides to help you build a weekend itinerary your guests will appreciate. Contact us for local recommendations.
